Managed Print Services Bedford

Managed print from the company that is actually based here. Our office is at Priory Business Park, our engineers live locally and the businesses, schools and charities we look after are the ones we share a town with. One monthly figure covers the devices, the toner, the software and someone who can be with you the same day.

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HEAD OFFICE
The Innovation Centre, Priory Business Park
COVERING
Bedford, Kempston and the whole borough
DEVICES
Fujifilm and Develop
PRINT MANAGEMENT
PaperCut secure release
Same day
Engineers minutes away rather than a regional depot
One bill
Devices, service, toner and software in a single monthly figure
Secure
Card release and audit trails for confidential documents
Rooted
A tree planted at the Forest of Marston Vale for every printer

Most managed print suppliers who say they cover Bedford are covering it from somewhere else. We are not. CopyBox Document Systems was founded in Bedford in 2017, our office is at the Innovation Centre on Priory Business Park and the majority of our customers came to us by recommendation from other Bedford businesses. When a printer fails on Goldington Road or in Kempston, the engineer who fixes it has probably driven past your building on the way to work.

Our managed print service takes the whole job off your desk. We audit what you have, right size the fleet, install Fujifilm or Develop devices with PaperCut secure release and then run everything for one monthly figure. Toner arrives before it runs out, faults are picked up remotely and when someone needs to attend, they are local.

We are a family run, award winning business built on more than 30 years of industry experience. We are an authorised Fujifilm and Develop reseller and a PaperCut partner, we sponsor local rugby and football and we work with Bedford charities including the Bedford Blues Foundation. For every printer we supply we plant a tree at the Forest of Marston Vale, a few miles down the road.

You should be able to ring your print supplier and speak to someone who knows where your office is.
Free print audit anywhere in Bedford borough
Head office and engineers based at Priory Business Park
One monthly figure for devices, service, toner and software
Buy, lease or rent, including short term rental
DEVICES SIZED TO THE OFFICE, INSTALLED BY A LOCAL TEAM
Managed print for the organisations that make up Bedford

Bedford is a market town, a commuter town and a business park economy all at once. We already work with each of these, and for several we have a dedicated page.

Town centre professional services

Solicitors, accountants, surveyors and consultancies around the town centre and Castle Quarter, where client confidentiality is the whole business. Secure release, cost recovery by matter and certified disposal.

Primaries, secondaries and trusts across the borough, many of whom already recommend us. Secure release for safeguarding documents, pupil quotas and installs planned around term dates.

Surgeries, dental practices, pharmacies and care homes across Bedford, with NHS smartcard release, clinical system integration and devices that suit clinical areas.

Priory Business Park, Elstow, Interchange Retail Park, Wolseley Road and the many smaller units in between. One capable device, a fair agreement and a supplier who answers the phone.

Distribution and manufacturing sites around Wixams, Cardington, Kempston and the A421 corridor, plus the research and engineering employers at Cranfield. Robust devices, label printing and rapid response.

Bedford has a strong voluntary sector and we have supported local charities for years with sensible low cost packages that still include secure release and proper service.

The commonest data breach in a Bedford office is not a hack. It is a payslip, a client letter or a pupil record collected off a shared printer by the wrong person, or a copier that leaves the building with years of documents still on its hard drive.

Secure release holds every job until the sender authenticates at the device with a card or PIN, so nothing prints unattended. Encrypted storage and certified data wiping at end of term mean the device itself never becomes the weak point. Audit logs show who printed what and when, which is exactly the evidence a GDPR review, an insurer or an inspector will ask for.

Managed print is only as good as the response when something goes wrong. With our engineers based at Priory Business Park, a fault in Bedford is usually dealt with the same day, and the towns around us are never far. We cover the whole borough and reach out into the villages and market towns of Bedfordshire and the county borders beyond.

Devices are monitored remotely, so low toner and many faults are dealt with before anyone in your office notices. When you do need us, you speak to a person in our Bedford office who knows your account, not a call centre.

Looking to buy or lease rather than a full managed service? See our photocopiers in Bedford page for supply, installation and maintenance options.
Areas we support
Bedford town centre
Kempston
Priory Business Park and Elstow
Wixams and Cardington
Biggleswade and Sandy
Ampthill and Flitwick
Shefford and Stotfold
Cranfield and Marston Moretaine
Rushden and Wellingborough
St Neots and Kimbolton
FOUNDED IN BEDFORD, STILL BASED IN BEDFORD
Most of our customers found us because another Bedford business told them to. That only happens if the service is worth talking about.
What a Bedford managed print agreement covers

One monthly figure for everything below. No toner invoices, no call out fees and no capital tied up in equipment.

INCLUDED WHAT IT MEANS IN PRACTICE MOST RELEVANT TO
Fujifilm and Develop devices Multifunction printers specified for your volumes and spaces, from a single desktop unit to a device on every floor Every setting
PaperCut secure release Jobs held until a card tap or PIN, with logging and reporting by user or department Professional services, schools, healthcare
Encrypted storage and data wiping Device hard drives encrypted in use and certified wiped at end of term Anyone handling personal or client data
Automatic consumables Toner ordered and delivered before it runs out, with nobody keeping a stock cupboard Busy offices and multi site organisations
Local engineers and remote monitoring Faults spotted early and fixed remotely where possible, with Bedford based engineers when not Anyone who cannot afford a device down for a week
Buy, lease or rent Finance shaped around your cash flow, including short term rental for new or temporary offices Startups, charities, new office moves

STANDARD SCOPE OF A COPYBOX MANAGED PRINT AGREEMENT

We are ten minutes away, so the audit is easy to arrange. We count the devices, take the meter readings and look at how documents actually move through your building. You get a clear picture of cost, waste and risk, plus a proposal for a fleet that fits, with no obligation.

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Head office in Bedford. The Innovation Centre, Priory Business Park, MK44 3RZ.
Family run since 2017. Built on more than 30 years of industry experience.
Five star reviews. Rated by the Bedford businesses, schools and charities we support.
A tree per printer. Over 150 planted so far at the Forest of Marston Vale.
Moving into a new Bedford office?

New units on Priory Business Park, refurbished town centre offices and businesses relocating from London along the Thameslink line all hit the same problem. Print is needed on day one and specified last. Here is how we make sure it is ready.

Headcount, floor plan and the type of work each team does, so we can recommend how many devices, where and at what spec.

We give your fit out team and IT provider the power, network and positioning requirements for each device so nothing is missed.

Devices delivered, connected, configured with secure release and tested before staff arrive. Old devices collected and wiped if you are leaving another site.

A check in after the first month, then regular reviews so the fleet keeps pace with the business.

Greener print for a town we care about

Because we live here, sustainability is not a marketing line for us. A right sized fleet uses fewer, newer devices that draw less power on standby. Secure release removes the uncollected jobs that go straight to recycling. Scan to email and document workflows cut paper where paper was never needed, and we report on volumes so the reduction goes into your sustainability statement as a number.

We are a corporate friend of the Forest of Marston Vale reforestation project and for every printer we sell we plant a tree there. More than 150 have gone in so far. We also sponsor local rugby and football and support Bedford charities, because a business that has grown here should put something back.

Our sector pages
Managed Print Services for Healthcare
Managed Print Services for Schools
Managed Print Services for Legal
Managed Print Services Milton Keynes
Managed Print Services Cambridge
Managed print in Bedford, common questions
Where exactly are you based?
How quickly can an engineer get to us?
Is managed print worth it for a small business?
Can we keep our existing printers?
Do you offer special pricing for charities and schools?
What happens at the end of the contract?
MANAGED PRINT FOR YOUR SECTOR
EDUCATION
Managed Print Services for Schools
READ MORE
PROFESSIONAL SERVICES
Managed Print Services for Legal
READ MORE
HEALTHCARE
Managed Print Services for Healthcare
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GUIDES FOR BEDFORD BUSINESSES
Browse the Bedford Managed Print FAQs

Plain answers on cost, coverage, security, new office setup and sustainability for businesses, schools and organisations across Bedford borough.